Portfolio Assistant Job in South Africa

Pam Golding Properties is recognised locally and internationally as Southern Africa’s leading independent real estate group and the country’s most awarded real estate company. Offering a full spectrum of property services, Pam Golding Properties boasts a network of over 300 offices in sub-Saharan Africa as well as offices in the UK, Germany..

Portfolio Assistant - Cape Town CBD

Key Responsibilities    

Respond to all correspondence relating to the portfolio.

Record monthly recoveries, billings and post and petties in a timely manner.

Distribute circulars and financial reports as required.

Handle all invoicing relating to schemes.

Process insurance claims and insurance renewals.

Carry out light HR administration of scheme employees.

Meticulously prepare and distribute meeting notices, files, packs and minutes in accordance with applicable legislation.

Regularly update Trustee, Owner and Tenant spreadsheets.

Register schemes with CSOS and handle other CSOS related matters.

Log and follow up on all aspects of maintenance issues from quotes, approvals and orders to completion and the daily updating of maintenance spreadsheets.

Organise the required annual or periodic services of fire equipment, generators, heat pumps etc. and maintain records thereof.

Manage access control matters such as the issuing and invoicing of tags and remotes.

Prepare and implement safety specifications in line with Safety, Health, Environmental and Quality legislation.

Attend and minute site meetings as required.


Key Competencies    

Diligence and work ethic in keeping with the company ethos.

Ability to work independently as well as in a team-oriented environment.

Basic understanding of insurance and labour relations.

Driver’s license or reliable transport.

Knowledge of MDA Property Manager is an added advantage.

Education & Experience    

Matric/Grade 12.

Paddocks Sectional Title Course is preferred.

Minimum 3 years working experience in a similar role required.

Knowledge & Skills Required    

Excellent verbal and written communication skills.

Detail-oriented, effective problem-solving skills and the ability to show initiative.

MS Office skills.

Effective time management skills and ability to work under pressure and multi-task.

Enhanced interpersonal communication skills.

Method of Application

Interested and qualified? Go to Pam Golding Properties to apply