Coordinator, Facility Job in Nigeria

 eHealth Africa designs and implements data-driven solutions and technologies to improve health systems for and with local communities. eHA’s technology works in low connectivity settings and uses data to drive decision-making by local governments and partner agencies to get optimum results.

We are recruiting to fill the position below:

Job Title: Coordinator, Facility

Location: Kano

Job type: Full-time

Purpose of the position

  • The Coordinator - Facility will work with and be supervised by the Associate Manager, Operations Engineering.
  • The Coordinator - Facility role is to ensure the effective management of the office operations and facility. 
  • Provides clear objectives to team members and offers support as needed. Monitors facility staff timekeeping and various leaves. 

What you’ll do 
To perform this job successfully, the Coordinator - Facility must be able to perform each essential duty satisfactorily. Other duties may be assigned:

  • Supervises and assures effective operation of organization’s office/residential building and other related property and grounds.
  • Serves as the primary contact with staff, members and clients for a specific facility and other related property and grounds.
  • Supervises facility support employees. Provides clear objectives and offers support as needed.
  • Ensures compliance with safety and security policies and processes at all times.
  • Maintains a secure environment by keeping lock and access information confidential and complying with regulations.
  • Distributes and retrieves access cards and keys to facility staff members.
  • Ensure effective management of member/guest registration, visits and events.
  • Promptly respond to requests from members/guests while ensuring compliance with rules and regulations
  • Ensures scheduled maintenance is carried out on facility and equipment in a proactive manner to prevent failures or premature wear and tear. This is essential to ensure continuous operation of the facility.
  • Conducts regular facility (and related property and grounds] and equipment inspections to assure effective operation and maintenance.
  • Identifies areas for improvement in facility management and brings to the attention of Associate Manager, Program Operations.. 
  • Responds to complaints regarding facility from staff members and/or clients in a timely manner (i.e., regarding lighting, building temperature, equipment failure, etc.).
  • Sets up appropriate office space for new employees.
  • Ensure the facility is adequately stocked with essential supplies and maintain an efficient re-ordering system to prevent stock-outs.
  • Maintains facility supplies and facility services. Arranges timely repairs, as necessary.
  • Maintains accurate records and generates a variety of reports utilizing spreadsheets and databases.
  • Ensures all inputs needed for the periodic procurement plan are provided in a timely and efficient manner.
  • Provides timely periodic reports regarding facility management tasks and activities in a timely and efficient manner
  • Responsible for performing any other duty  assigned by Management.
  • Is consistently at work and on time.
  • Participates in and promotes a positive, supportive, cooperative team environment.
  • Attends and participates in staff meetings, training classes and supervision.
  • Adheres to policies and procedures.
  • Adheres to eHealth Africa Code of Conduct as well as ethical standards of the field.

Who you are

  • Minimum of Bachelor’s degree or HND frosm college or university in Architecture, Quantity Surveying, Building Technology, Estate Management, Facility Management, Business Management and Project Management or relevant areas is required.
  • Minimum of Four (4) years prior experience in facilities management in a large corporate setting, NGO or related industry or an equivalent combination of education and experience.
  • The post holder will be required to work effectively under pressure, be resilient and able to work in a busy, challenging and rapidly changing and insecure environment. Will also be expected to work through late hours and weekends quite frequently..
  • Excellent customer service communication skills.
  • Ability to motivate others, delegation, and timely/quality decision making.
  • Excellent interpersonal, communication and organizational skills.
  • Ability to communicate, interact and influence effectively at all levels within the Organization.
  • Must have the ability to manage conflicts and resolve problems effectively.
  • Action oriented and resilient in a fast-paced environment.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online